Introduction
Sourcify ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage our sourcing services, or interact with us in any capacity. By using our services or website, you consent to the practices described in this policy.
Information We Collect
Information You Provide
We collect information you voluntarily provide to us, including:
Contact information (name, email address, phone number, company name)
Business information shared during intake calls and engagements (hiring needs, role specifications, organizational structure, hiring team contacts)
Payment and billing information (processed securely by third-party payment providers)
Communications (emails, form submissions, feedback, and meeting notes)
Information Collected Automatically
When you visit our website, we may automatically collect:
Device and browser information (browser type, operating system, screen resolution)
Log data (IP address, pages visited, referring URLs, access times)
Cookie and tracking data (session identifiers, preferences, analytics data)
Information From Third Parties
We may receive information about you from third-party sources such as professional networks, business directories, or referral partners, limited to professional contact information and publicly available business data.
How We Use Your Information
Service Delivery
We use your information to:
Deliver and manage our sourcing engagements
Communicate with you about your engagement, intake meetings, and shortlist deliveries
Process payments and maintain accurate billing records
Provide customer support and respond to your inquiries
Business Operations
We also use your information to:
Improve our website, services, and client experience
Send relevant updates, insights, and newsletters (with your consent)
Analyze website traffic and usage patterns
Comply with legal obligations and protect our legitimate business interests
Cookies and Tracking
We use cookies and similar tracking technologies to enhance your experience, analyze usage, and deliver relevant content. You can control cookie preferences through your browser settings, though disabling cookies may affect website functionality.
Sharing Your Information
Service Providers
We may share your information with trusted third-party service providers who assist us in delivering our services, including payment processors, email and communication platforms, analytics tools, and infrastructure providers. These providers are bound by confidentiality obligations.
Candidate Information
In the course of delivering our services, we share role specifications and requirements provided by clients with sourcing infrastructure used to identify and contact candidates. We do not sell client business information to third parties.
Legal Requirements
We may disclose your information when required by law, court order, or to protect our rights, property, or safety, or that of our users or others.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.
Data Security
We implement reasonable administrative, technical, and physical security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
Data Retention
We retain your information for as long as necessary to fulfill the purposes outlined in this policy, comply with our legal obligations, resolve disputes, and enforce our agreements. Engagement-related records are typically retained for seven years following the end of the engagement, consistent with standard business and tax recordkeeping practices.
Your Rights
Depending on your jurisdiction, you may have certain rights regarding your personal information, including:
The right to access the information we hold about you
The right to correct inaccurate or incomplete information
The right to request deletion of your information
The right to object to or restrict certain processing activities
The right to data portability
The right to withdraw consent where processing is based on consent
To exercise these rights, please contact us at contact@sourcify.com.
International Data Transfers
Sourcify is based in Canada, and your information may be processed in Canada or other jurisdictions where our service providers operate. We take appropriate measures to ensure your information receives an adequate level of protection wherever it is processed.
Children's Privacy
Our services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it promptly.
Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Material changes will be communicated via email or through our website. The "Last Updated" date at the top of this policy indicates when it was most recently revised.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at contact@sourcify.com.
